Seattle Sponsor Guide – November 3, 2026

• 1:00 pm- 1:30 pm Registration & Networking  
• 1:30 pm- 5:30 pm General Session Content
• 5:30 pm- 6:30 pm Cocktail Reception

Tentative Agenda – Please note: November 3, 2026 agenda is subject to change. Check back periodically for updates! 

We’d love for you to promote your participation at Women in Retail: On the Road Seattle!

Here is an image you can share on social media!

Sample copy: 
“We’re excited to be part of Women in Retail’s On the Road event as a sponsor! This event is all about fostering connections, sharing leadership advice, and empowering women in the retail industry. Join us and let’s inspire each other to succeed! https://ontheroad.womeninretail.com/ #WIROntheRoad” 

Please tag us in any social media posts promoting Women in Retail!

LinkedIn: Women in Retail Leadership Circle

Facebook: Women in Retail Leadership Circle

Instagram: @wirleadership

Hashtag: #WIROntheRoad

📅 Due 9/8

• Sponsor Logo

📅 Due 10/2

• Swag Confirmation

📅 Due 10/2

• Sponsor Partner Registration
• Retailer Guest Registration

📅 Due 10/16

• Sponsor Speaker Form (Platinum Sponsors Only)
• Sponsor Session & Title Description Form (Platinum Sponsors Only)

📅 Due 10/23

• Presentation Upload (Platinum Sponsors Only)

For signage purposes, please email your vector format logo (.ai, .eps, .pdf or .svg). in color, black and white to Baylee Ryan bryan@napco.com. The deadline for this is 9/8.

We invite you to participate in our swag bags or seat drops by providing a quantity of 100 high-quality items for all attendees. Distribution is determined by WIR team and the bags will be handed out on-site.

Swag deadline is 10/2.

A swag idea from our team: bring a handful of very high-end offerings (perhaps highlighting a retailer client) and hand distribute those to prospects as you meet them on-site (e.g., gift card or other smaller item for take-home travel).

Please feel free to contact Baylee Ryan for suggestions or questions at bryan@napco.com.

*Swag items must fit in our swag bag and be approved by the Women in Retail Leadership Circle team.

Platinum sponsors are offered a 10-minute presentation (e.g., case study, fireside chat with client, etc.). Women in Retail Leadership Circle will confirm exact timing of the presentation three weeks prior to the event. In order to best promote your brand’s participation at this On the Road event, please complete the following:

Due 10/16: Submit speaker headshot and bio

Due 10/16: Submit session title and description

Due 10/23: Upload presentation

SPEAKER FORM

SESSION TITLE & DESCRIPTION FORM

PRESENTATION UPLOAD

Please use the “Presentation Upload” link above to submit your presentation. Be sure to use the correct naming convention for each time you upload: “EventCity_SessionTitle_Company”. For Example: “NewYork_3 Tips to Avoid Burnout_SmartSeed”. Only PowerPoint Presentations will be accepted. No SharePoint/Google Slides/PDFs/etc. Please do not include any special fonts that need to be downloaded.

Speakers can use a PPT presentation, but it’s not required. Here are the types of topics that work well for our audience:

• Case study presentation (the speaker discusses how a client found success using its product or service)
• Interview with client on stage
• Personal background story (e.g., her path to becoming an executive)

Want to see what presentations have looked like in the past? Follow the links below to view great partner presentation examples.

Sponsor partner + retailer interview: Insider – NYC WIR On the Road 2025

Sponsor partner + WIR staff interview: Bazaarvoice – NYC WIR On the Road 2025

Sponsor partner solo presentation: Mastercard – Columbus WIR On the Road 2025

Please have all team members attending register by October 2, 2026 to ensure name badges and proper on-site representation.

SPONSOR PARTNER REGISTRATION

Invite Your Key Retail Clients and Brand Guests

Sponsors receive complimentary VIP/all-access passes to invite senior women executives from retail companies to join them at the event.

• Maximize Your On-Site Presence: Hosting your top retail clients is an excellent way to network, discuss industry challenges, and showcase your partnership in an intimate, collaborative setting.

• Exclusive Access: Participation in this unique event enables women in leadership positions at retail companies to network, learn from each other, and improve business processes. Share best practices with new contacts, discuss industry issues, and find inspiration on how to conquer challenges in both personal and professional lives.

How to Register Your Guests

• Check Your Contract: The specific number of complimentary passes allotted to your team is detailed in your sponsorship contract. For questions regarding your pass count, please reach out directly to your sales representative.
• Get Your Code: Email Baylee Ryan at bryan@napco.com to receive your organization’s personalized registration code.
• Share the Link: Distribute the link below along with your code to your designated retail guests.

Note: Once your logo is received, we will supply a ready-to-use HTML email promo template to help you easily extend these invitations to your clients. Please reach out to Baylee with any questions!

RETAILER VIP REGISTRATION